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An attorney can only obtain records on behalf ofa client. The attorney must show proof of being the legal representative of theclient and may only obtain the same type of copy of a vital record that theclient is eligible to receive. An attorney is not granted certified copies ofvital records solely on the basis of being an attorney.
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An individual who has filed a completeapplication for a copy of a vital record can authorize another person to pickup the record on his or her behalf. To do so, the applicant should sign anotarized letter, stating the name of the person listed on the vital record andthe name of the individual who is picking up the record. The individual pickingup the record must present this letter along with an acceptable form ofidentification.
An ex-spouse can only obtain birth or deathrecords if the records are being obtained on behalf of a minor child that wasthe product of the marriage. Documentary proof of the minor child and the needfor the certificate must be provided.
Stepparents can only obtain a certified copy ofthe birth certificate of a stepchild with the authorization of the biologicalparent, unless the stepparent has adopted the child or has been granted custodyof the child.
Yes. However, if the foreign country is a memberof the Hague Treaty, the record must also contain an Apostille Seal. You cancontact the consulate of that country to determine if it is a member of theHague Treaty or obtain other specific requirements.
Certified copies of Vital Records issued by alocal Registrar CANNOT be used to obtain an Apostille Seal. You must purchase acopy of your vital record from the State of New Jersey Office of VitalStatistics and Registry and indicate on your application that it is needed forApostille Seal. You will receive a certified copy which you must forwardto the Department of Treasury requesting an Apostille Seal.
A No Match statement means the information youprovided does not exactly match a record on file. Verify the information youprovided. Submit a new application for the record with the correctedinformation. Your new application must include the required identification andfees.
A No Record statement means that there is norecord on file that corresponds to the information you provided. Verify theinformation you provided. If the information you originally gave is correct,you can request to file a delayed report be placed on file. More information ondelayed reports of birth can be found under the Birth Records portion of theFAQ’s, more information on delayed reports of marriage can be found under theMarriage Records portion of the FAQ’s.
No. Vital records require the raised seal of thelocal office of vital records or the Office of Vital Statistics and Registryseal to be considered valid. It is the administrative policy of the StateRegistrar that records are not faxed for any reason.
In order to be processed your application mustcontain all required items. To find the required information, you may wish tocheck census records, newspaper archives at the local library, the federalsocial security death index or hire an investigator. If after exhausting allalternatives you are still unable to supply the required items you will need toobtain a court order directing the Office of Vital Statistics and Registry toissue the copy.